When a deadline for a university, public authority, embassy or court is approaching, one of the first questions is: "How long will the certified translation take?"
For a short, clearly legible document—such as a birth certificate, diploma or criminal record certificate—a certified translation can often be completed within 1–2 business days. The exact turnaround time, however, depends on the language pair, length, complexity, certification requirements and delivery method.
The safest way to plan is to send a clear copy of the document first. A translation provider can then review the requirements and confirm a realistic delivery date before the project begins.
Typical certified translation turnaround times
The following timeframes are indicative and should always be confirmed after the document has been reviewed:
- Short standard document of 1–2 pages — 1–2 business days
- File containing 3–10 pages — 3–5 business days
- Lengthy or specialized legal/technical document — after individual assessment
- Urgent certified translation — subject to availability and requirements
- Printed delivery — collection or courier time must be added
What affects certified translation turnaround time?
1. Length and legibility
The number of pages is the most obvious factor, but it is not the only one. Blurred photographs, cropped margins, faded stamps and handwritten notes require additional checks and may make it necessary to request a clearer copy.
2. Language pair
Translator availability varies between languages. Common language combinations may be handled more quickly, while less frequently requested languages or same-day deadlines require prior confirmation.
3. Subject matter
A civil status certificate is very different from a court judgment, notarized power of attorney or medical file. Specialized documents require careful terminology research and a more extensive quality-control process to ensure that the final translation is accurate and fit for its intended purpose.
4. Requirements of the receiving authority
Not every organization requests the same format. One authority may require a signed and stamped translation, another may request a printed original, while a digital copy may be sufficient elsewhere. Before the translation begins, it helps to confirm:
- the country and authority receiving the document,
- whether digital or printed delivery is required,
- whether specific certification instructions apply,
- and the submission deadline.
5. Apostille or other legalization
If the original document requires an Apostille, it is generally advisable to obtain it before translation so that both the document and the Apostille can be translated together. Requirements vary by country and receiving authority, however. Always check the authority's instructions before placing the order, or ask us to help you establish the correct sequence.
6. Delivery method
Digital delivery as a certified PDF is usually the fastest option. If a printed copy is required, allow additional time for collection from our Athens office—by prior arrangement—or delivery by courier.
The certified translation process
- Submit the document. Send a clear scan or photograph of every page, together with the destination country, receiving authority and your deadline.
- Requirements check and quotation. We review the language, length, legibility and required type of certification. You then receive a quotation and confirmed delivery date.
- Translation and quality control. The document is assigned to a suitable professional and checked carefully for terminology, names, dates, numbers and formatting.
- Certification. The appropriate statement, signature and stamp are added for the official use of the translated document.
- Digital or printed delivery. You receive the certified PDF electronically and, where required, a printed copy by prior collection arrangement or courier.
How to prevent avoidable delays
- Send every page, including pages that appear blank or contain only stamps.
- Make sure the entire document is visible and no edges have been cropped.
- State the receiving country and authority from the beginning.
- Confirm whether an Apostille, original document or further legalization is required.
- Provide the official spelling of names as shown on the relevant passport or identity document.
- Do not wait until the day before the deadline, particularly if courier delivery is required.
Frequently Asked Questions
Is a photograph enough to receive a quotation?
In most cases, yes. A clear photograph or scan is sufficient for us to assess the document, quote the cost and confirm the turnaround time. We will tell you if the original must subsequently be presented or sent.
Can a certified translation be completed on the same day?
This depends on the length, language pair, submission time and translator availability. For a genuinely urgent request, send the document first so that we can check whether same-day or next-business-day delivery is feasible.
Do I need to be in Athens?
No. The process can be completed remotely, and the certified PDF can be delivered electronically. If a printed copy is required, it can be sent by courier or collected from our office by prior arrangement.
What determines the cost?
The price depends on the language, length, complexity, deadline, type of certification and delivery method. The document must be reviewed before an accurate quotation can be provided.
Do you need a certified translation in Greece?
Afterwords provides certified and official translation services for documents submitted to public authorities, universities, embassies, courts and private organizations in Greece and abroad.
Read our practical guide to official translations, or send us your document to receive a confirmed price and turnaround time.
